How we work: one accountable desk, one standard workflow, in English
We operate as your Romania Tender Office: one designated bid manager, a permanent core team and vetted external specialists, working to a standard sequence that is the same for every procedure. You decide in English; we deliver inside the Romanian system, and we tell you in writing where our responsibility ends.
The workflow: four stages, four sign-offs
| Stage | What happens | Your sign-off |
|---|---|---|
| 01 Identify |
| Go/No-Go decision and participation structure |
| 02 Build |
| Document plan; technical approach; every commercial value |
| 03 Submit |
| Final file approved before upload |
| 04 Deliver |
| Contract review; any remedy filing |
Nothing moves to the next stage before the previous one is signed off. You approve every commercial value. We answer for compliance, for coherence between the qualification, technical and financial parts, and for on-time delivery into the platform.
The first 30 days
Week 1 — Mandate and set-up
- Kick-off workshop and conflict check
- NDA and scope agreed
- CPV, capacity and target-region profile
- SEAP account and qualified e-signatures checked
Week 2 — Document vault
- Corporate, tax and certification documents collected once
- Experience, CVs and equipment evidence indexed
- Translations and legalisations started
- First opportunity shortlist
Week 3 — First decision
- Go/No-Go memo on a live procedure
- Compliance matrix and risk register
- Structure agreed (alone, consortium, subcontracting)
- Bid plan with internal deadlines
Week 4 — First submission
- Qualification, technical and financial parts built
- Quality control
- Upload with proof of submission
- Clarification watch and guarantee tracker live
Onboarding is done remotely and is included in every retainer and in both Market Entry packages. If a live procedure is already open when we start, the Go/No-Go and the document vault run in parallel from day one.
Working in English
- A designated bid manager: your single point of contact, with the Managing Partner as escalation point.
- Kick-off workshop: strategy, document checklist, signature flow, partner mapping.
- Weekly status call whenever you have active bids, on Microsoft Teams, Zoom or Google Meet.
- Shared document space with version control. You approve every final version before it goes into the platform.
- Approval log: each commercial value, signature and submission is recorded with who approved it and when.
- English working copies of the Romanian documents you approve, and an English summary of every message from the authority on the day it arrives.
- Monthly management summary: procedures screened, pursued, submitted and decided, with status, risks and next steps.
The procedure itself runs in Romanian. Documents submitted to the authority are in Romanian or in certified translation, as the tender documents require; our English versions are working documents.
Working across time zones
| Your location | Usual difference from Bucharest |
|---|---|
| London, Dublin, Lisbon | Bucharest is 2 hours ahead |
| Brussels, Paris, Berlin, Madrid, Rome, Vienna, Warsaw, Belgrade | Bucharest is 1 hour ahead |
| Istanbul | Same time in summer; Istanbul is 1 hour ahead in winter |
| Dubai | Dubai is 1 hour ahead in summer, 2 hours in winter |
| New York, Toronto, Montréal | Bucharest is 7 hours ahead |
| Beijing, Singapore | 5 hours ahead of Bucharest in summer, 6 in winter |
| Seoul, Tokyo | 6 hours ahead of Bucharest in summer, 7 in winter |
Platform deadlines are in Bucharest time (EET, UTC+2; EEST, UTC+3 from late March to late October). Differences can shift by one hour for a few weeks in March and in October–November, when clocks change on different dates. Our office hours are Monday to Friday, 08:00–18:00 Bucharest time; in deadline weeks we work to the procedure, not to the clock.
Three rules keep time zones from becoming a risk:
- Internal deadlines are set in your time zone and in Bucharest time, side by side, in the bid plan.
- Signature windows are booked in advance for every signatory, with a back-up signatory where possible.
- Complete upload at least 24 hours before the platform deadline. We do not plan to submit on the last day.
Service levels (Romanian working days)
| Step | Our commitment |
|---|---|
| Reply to a new enquiry | The same or the next working day |
| Free Go/No-Go snapshot | Within 2 working days |
| Go/No-Go memo (compliance matrix, risk register) | 3 working days (48 hours on express request) |
| Fixed-fee written proposal | Within 1 working day of reviewing the documents |
| Internal quality control of the complete file | Completed no later than 3 working days before the deadline |
| Upload in SEAP | At least 24 hours before the deadline |
| Remedy prospects assessment after a result is published | 2 working days (24 hours on request) |
| Retainer KPI report | By the 5th working day of each month |
What we need from you
- One contact with approval authority, available in deadline weeks
- Qualification and technical inputs by 3 working days before the deadline, and final prices by 2 working days before it
- Signatories available, each with a valid qualified electronic signature
- Approval of final prices and of every commercial input
- Access to your consortium partners and subcontractors, where they are involved
Where our responsibility ends
- We do not guarantee award. That decision belongs to the contracting authority and depends on competition.
- Guarantees are issued by banks and insurers. We make sure the wording is compliant and the timing works.
- Legal representation, where required, is provided by licensed attorneys whom we coordinate under a direct engagement with you.
- Tax and corporate advice (VAT registration, permanent establishment, branch, payroll) comes from your tax adviser; we coordinate the procurement side.
- Prices are yours. We build, check and document the cost structure; you approve every value.
- Confidentiality. All client data is confidential, and we sign an NDA before any document is exchanged.
Ways to work with us
- Free Go/No-Go snapshot: one page within 2 working days, for any procedure (up to 4 a month per company without a mandate).
- Go/No-Go memo: €2,400 up to €1.5M, €3,900 above, credited in full against the complete file within 10 working days.
- Complete tender file: from €4,900, plus a success fee only when you are called to sign; or the Fixed plan (× 1.5, no success fee). Light offer for Romanian direct awards from €890.
- Romania Market Entry: €8,900 (EU / EEA / CH) or €13,900 (outside the EU), half credited if you start within 90 days.
- Romania Tender Office: Tender Watch Pro €1,900, Tender Office Core €7,900 and Pro €13,900 a month, Major Projects Office €22,000 a month.
- Remedies, post-award works valuation and à-la-carte services at published fees.
All fees exclude VAT. See the full price list on the Pricing page.
Start with one procedure
Send us the notice and the deadline. We will tell you what the file really requires and how we would run it.
30-min consultation · €100 (VAT included)